Employee onboarding is the process of hiring a new member of staff and integrating them into your company. It can be a complicated and lengthy process for your HR department, involving a number of different systems and seemingly-endless paperwork. However, there is a better way!
By switching to a dedicated software system for hiring and onboarding, your business can not only save time but also improve the experience for everyone involved. This is important because the onboarding process can be key for staff productivity, team building and employee retention. Read on to find out more.
Modernising the employee onboarding process
Welcoming a new employee to the company and getting them set up with all the necessary systems is a complex process that can take weeks or even months. It generates a huge amount of paperwork and introduces plenty of room for errors. The best way to avoid these issues and modernise the process of employee onboarding is to use software specifically designed for the purpose.
Good HR software can completely eliminate the need for paperwork in the onboarding process, with an online and mobile-friendly system. Whether you’re hiring full-time staff, contractors or freelancers, you can generate offer letters and request background checks automatically. The use of e-signatures speeds up response time and helps the environment by reducing the need for printing out documents.
Another beneficial feature is self-onboarding. This enables new hires to fill in the necessary information themselves before they even get to the office, via computer or even their mobile phone. This cuts down on the risk of errors and saves your HR staff time on data entry. Automatic syncing of information between systems such as benefits and payroll in turn improves company efficiency, all of which enables your staff to focus their skills on more high level tasks.
The advantages of using HR software for your company’s onboarding process also include boosted productivity and staff morale. A smooth hiring experience gives your new employees a positive impression of your company right from the start and helps them to hit the ground running.
Getting started with HR software
If this has piqued your interest, the next steps to take are researching companies that offer HR software packages and seeing what they can do for you. Talk to advisors about the specific needs of your business (which will vary with factors such as the size of your company and the industry you operate in) and try out a free demonstration of the ones you like the sound of.
One of the positives of using HR software is that it shouldn’t require much in the way of specialist training. Even staff who don’t have a specific background in HR will be able to use a well-designed system, meaning you won’t have to wait long before you start seeing the benefits it can bring.
In conclusion, HR software could be the key to upgrading your company’s current onboarding process, thus improving employee experience, retention and productivity for minimal investment.
